Initial situation / Challenge
Grupo Bimbo undertook the implementation of Oracle Cloud ERP as part of its global digital transformation strategy, aiming to reduce operational complexity and to simplify and standardize its processes worldwide. This initiative sought to strengthen data management through a digital environment that would ensure greater transparency, effectiveness, and control.
In the specific case of Bimbo Portugal, the need was identified to adapt the system to the country’s fiscal requirements, ensuring regulatory compliance and eliminating dependence on manual processes or external systems for tax management and the generation of fiscal reports.
As a result of the project, the complete automation of tax calculation and fiscal report generation was achieved, in accordance with the requirements of Portugal and the European Union. Detailed tax rules were configured, the SAFT-PT system was successfully implemented, and key reports such as Modelos 30, 31, and 32 were automated, along with inventory communication and the issuance of mandatory transport documents.
This solution eliminated the need for manual data handling, improved the accuracy of fiscal information, and significantly optimized operational efficiency, allowing the company to comply with local regulations in a reliable and timely manner.
Achievments
Our company successfully implemented Oracle Financials for Bimbo Portugal, optimizing tax compliance and financial reporting. By automating tax calculations, fiscal reporting, and intercompany workflows, we delivered a tailored solution that meets Portuguese and EU regulations. This eliminated manual data handling, enhanced accuracy, and improved efficiency, providing the company with reliable financial insights.
Full Tax Calculation Automation
The tax calculation process was fully automated, aligning with Portuguese and EU tax requirements. Detailed rules were configured per location, considering tax rates, local regulations, and accounting needs.
SAFT-PT Compliance
Tax reporting was automated according to the Portuguese Fiscal and Tax Audit System (SAFT-PT), covering accounting, invoicing, and transport documents. This ensures detailed, auditable reports while reducing manual effort.
Automated Tax Reports
Key tax reports were implemented and automated, including:
- Modelo 30 for non-resident payments,
- Modelo 31 for capital gains and losses,
- Modelo 32 for depreciation and amortization.
These enhancements ensure timely, compliant tax filings and efficient financial closings.
Transport Documents
Required transport documents such as the Albarán, Albarán Valorizado, y Carta de Porte. were automated for compliance.
Intercompany Workflow Automation
We implemented an automated intercompany workflow to manage taxes and reporting across multiple legal entities. This reduced manual intervention and minimized errors in intercompany transactions and tax adjustments.
Elimination of Manual Data Handling
With manual report preparation eliminated, the risk of human error significantly decreased. The company improved data accuracy and operational efficiency, allowing resources to focus on higher-value tasks.
Regulatory Compliance Reporting
The system generates reports aligned with local tax laws, ensuring real-time compliance with up-to-date information for better decision-making.
Enhanced Reporting Capabilities
Bimbo Portugal can now generate key reports such as the trial balance, VAT declarations, and Intrastat reports, ensuring compliance and reducing preparation time.
